Equipment Tracking & Financial Clarity for a Growing Aesthetic Business

At ISAVSmart, we recently assisted SkinLux Aesthetics, a growing beauty and skincare business, with organizing over $100,000 in equipment financing and fixed assets inside QuickBooks. The client’s challenge was gaining a clear, tax-ready picture of their equipment purchases, warranties, and loan payments — all of which had become tangled in the books.

The Problem:

The client had multiple high-value equipment purchases (lasers, facial machines, etc.), financed through various lenders and often paid through different channels like PayPal, Dex Capital, and Greenwood. Unfortunately, many of these payments were misclassified, warranties were listed as fixed assets, and PayPal transactions appeared as duplicate expenses. This made it difficult to reconcile the balance sheet or prepare for depreciation and tax season.

Our Approach:

Using QuickBooks and a collaborative cleanup session, we:

• Reclassified a $11,000 warranty as a prepaid expense (rather than a depreciable asset)

• Matched equipment loans to the correct financing partners and established proper principal vs. interest splits

• Cleaned the fixed asset register and labeled machines by actual names (e.g., "Skin Classic")

• Identified and removed duplicated PayPal transactions that were causing inflated expenses

• Prepared the client for tax filing by ensuring all asset purchases were recorded with accurate depreciation logic

The Result:

The client now has a clear and accurate view of their balance sheet, with:

• Equipment properly tracked by type and lender

• Warranties and supplies correctly categorized

• PayPal phased out to prevent confusion

• All assets ready for depreciation — fully aligned with tax requirements

With better visibility, SkinLux is set up for smarter business decisions, clean tax prep, and confident financial reporting in 2025.

“See, I know about skin. You guys know about numbers. Because I would not be able to do this.”

Ready to clean up your books and get financial clarity? Contact us today to see how ISAVSmart can transform your QuickBooks!