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Boost Your Bottom Line: What Small Business Owners Need to Know About Legitimate Business Expenses

Updated: Mar 14, 2023

Financial Management for Beginners: How to Track and Categorize Your Business Expenses


As a business owner, tracking your expenses is essential to ensure that you're making informed business decisions, managing your cash flow effectively, and taking advantage of all the tax deductions that you're entitled to. In this article, we'll discuss what qualifies as a business expense, why you should track your expenses, and steps on how to track your expenses.


What Qualifies as a Business Expense?

Firstly, it's important to understand what qualifies as a business expense. Legitimate business expenses must be both ordinary and necessary for the operation of your business. This means that the expense should be a common and accepted expense in your particular industry and must be necessary for your business to function.


Some examples of legitimate business expenses include:

  • Employee salaries and benefits

  • Office supplies

  • Rent or lease payments

  • Business insurance premiums

  • Advertising and marketing expenses

  • Travel expenses for business trips

  • Business-related meals and entertainment expenses

  • Professional fees

  • Equipment and software used for business purposes, and

  • Utility bills.

Why Tracking Your Expenses Are Important?

Now that we understand what qualifies as a business expense, let's discuss why tracking your expenses is important. By keeping accurate records of your expenses, you can better manage your cash flow, identify areas where you can cut costs, and ensure that you're taking advantage of all the tax deductions that you're entitled to. Additionally, tracking your expenses can help you make informed business decisions and ensure that your business remains profitable.


How Do You Track Your Expenses?

The first step is to create a system for recording your expenses. This can be as simple as using a spreadsheet or a notebook to record your expenses, or you can use accounting software to automate the process. Whichever method you choose, it's important to ensure that your records are accurate and up-to-date.


Next, you should categorize your expenses into different categories, such as office supplies, rent, or travel expenses. This will help you better understand where your money is going and identify areas where you may be overspending.


It's also important to keep track of your receipts and invoices. These documents serve as proof of your expenses and can be used to support your tax deductions.


Lastly, it's a good idea to review your expenses regularly. By reviewing your expenses on a regular basis, you can identify areas where you may be overspending and take steps to reduce those costs.


In conclusion, tracking your expenses is essential for any business owner. By keeping accurate records of your expenses, you can better manage your cash flow, identify areas where you can cut costs, and ensure that you're taking advantage of all the tax deductions that you're entitled to. By following the steps outlined in this article, you can create a system for tracking your expenses that is tailored to your specific needs.


This post is to be used for informational purposes only and does not constitute legal, business, or tax advice. Each person should consult his or her own attorney, business advisor, or tax advisor with respect to matters referenced in this post. ISAV SMART assumes no liability for actions taken in reliance upon the information contained herein.




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